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Terms and Conditions: Venue Hire

  1. Making a Venue Booking
    1. Venue bookings made with MMP at the Mary MacKillop Place Site (Venue Booking) are made subject to these Terms and Conditions.
    2. You must provide MMP with a completed Venue Booking
    3. Once you provide MMP with a completed Venue Booking Form, MMP will process your Once a Venue Booking is made by you and accepted by MMP, MMP and you will agree to:
      1. a Venue
      2. a Booking Duration or Term
      3. a Permitted Use; and
      4. a Hiring
    4. Once:
      1. a Venue Booking is made by you and accepted by MMP; and
      2. the required matters in clause 1(c) are agreed to by both MMP and you,

      you will be deemed to have accepted these Terms and Conditions for the Booking Term.

  1. Venue
    1. The Venue may be any of the following:
      1. a part of the Mary MacKillop Place Site (including the Mary MacKillop Place Museum); or
      2. a room (or rooms) in the Mary MacKillop Place
    2. In the event of unforeseen circumstances or any alteration to numbers, MMP reserves the right to change the Venue to another suitable location at the Mary MacKillop Place Site. MMP will discuss such changes with you, immediately after MMP considers such changes are required.
    3. MMP reserves the right, and where practical given the logistical and administrative circumstances of particular Venue Bookings, to book other events in the same Venue.
  1. Licence for the Booking Term
    1. Once a Venue Booking is accepted and agreed by MMP and you, MMP will grant you a licence and authority to use the Venue only:
      1. for the Permitted Use; and
      2. for the Booking duration
    2. The licence in clause 3(a) does not create the following:
      1. a tenancy relationship between MMP and you; or
      2. any other relationship between MMP and you, other than that of licensee and licensor.
      As you are a licensee only, you do not obtain any interest in either the Venue or the Mary MacKillop Place Site.
    3. MMP does not grant to you any right of exclusive possession or occupation of the Venue. MMP is entitled at all times to possession and occupation of the Venue, provided MMP does not prevent you from enjoying the benefits of the licence in clause 3(a).
    4. For the Booking Term, you must not sub-licence any part of the Venue without prior written consent from MMP.
    5. During the Booking Term, you may only access parts of the Mary MacKillop Place Site as follows:
      1. the Venue; and
      2. provided that the activities that you undertake as part of your Venue Booking (and solely in accordance with the Permitted Use) are conducted in the Venue only:
        1. the café, gardens, chapels and grounds forming part of the Mary MacKillop Place Site; and
        2. any other part of the Mary MacKillop Site that MMP and you agree, through a completed Venue Booking Form, that you can
  1. Permitted Use
    1. You can use the Venue for the Permitted Use in accordance with these Terms and Conditions.
    2. You must obtain, and keep current, all consents and licences necessary to lawfully use the premises for the Permitted Use.
  1. Fees

5.1 Deposit and Hiring Fee

    1. As consideration for the Venue Booking, and subject to clause 5.1(b), you must pay a Hiring Fee. To pay the Hiring Fee you must:
      1. pay a Deposit (estimated to be 50%) of the Hiring Fee to MMP at least 10 Business Days before the start of the booking valued over $5,000.00; and
      2. pay the balance of the Hiring Fee in full fourteen Day after the receipt of the final invoice. Late payment fees may apply.
    2. If you make a Venue Booking less than 10 Business Days before the start of the Period, you must pay the Hiring Fee in full at least one Business Day before the start of the Period.
    3. Public Holidays:
      1. For Conference Bookings, a 25% surcharge will be applied to the total value of event bookings.
      2. For Accommodation, no discounts will be offered, and the standard rate will apply.
      3. Where applicable, the Hiring Fee will also include GST (see clause 5.3).

5.2 Non-payment or cancellation
The following table applies in the event:

    1. the Deposit and / or the Hiring Fee is not paid by you; and / or
    2. you cancel the Venue
Venue Booking not cancelled by you
Timing of cancellation
Venue Booking cancelled by you
MMP may terminate your Venue Booking by notice in writing to you (see also clause 6.2(a)(ii)). Subject to clause 6.2(b)(i), no cancellation fee is payable by you to MMP, and any amounts paid are to be fully refunded by MMP to you.
Booking cancelled less than 48 hours before the start of the Period
Full Hiring Fee (including Deposit) is payable to MMP, as a cancellation fee.
Booking cancelled between 5 Business Days and 48 hours before the start of the Period
Full Deposit and 50% of the balance of the Hiring Fee is payable to MMP, as a cancellation fee. Any amounts paid in addition to the applicable cancellation fee are to be fully refunded by MMP to you.
Booking cancelled between 15 Business Days and 5 Business Days before the start of the Period
Full Deposit and 25% of the balance of the Hiring Fee is payable to MMP, as a cancellation fee. Any amounts paid in addition to the applicable cancellation fee are to be fully refunded by MMP to you.
Booking cancelled between one month and 15 Business Days before the start of the Period
Full Deposit is payable to MMP, as a cancellation fee. Balance of the Hiring Fee is not payable to MMP. Any amounts paid in addition to the applicable cancellation fee are to be fully refunded by MMP to you.
Booking cancelled more than one month before the start of the Period
Any amounts paid towards the Hiring Fee (including Deposit) are to be fully refunded by MMP to you.

5.3 GST

    1. If GST is payable in respect of any payments made by you to MMP, the amounts payable will be increased by the amount of the In such instances, MMP will provide you with a GST tax invoice for any payments made by you to MMP.
    2. MMP is a member of the Catholic GST Religious If you are a member of the Catholic GST Religious Group, no GST will be payable by you.
  1. Cancellation or Termination of your Venue Booking

6.1 Cancellation by you of your Venue Booking

    1. Subject to clause 6.1(b), if for any reason (including events beyond your control excluding Force Majeure Events, but excluding any default on the part of MMP), you are unable to fulfil the Venue Booking:
      1. you must notify us immediately in
      2. your liability to pay the Deposit and / or the Hiring Fee is in accordance with clause 5.2;
      3. you must pay MMP, upon demand:
        1. all costs of any nature incurred by MMP in providing and preparing for the use of the Venue for the Permitted Use during the Booking Term; and
        2. all costs of any nature incurred as a result of any cancellation or change in the scheduled times; and
      4. MMP is entitled to grant a Venue Booking for the same Period to any other person.
    2. MMP and you may instead agree to move a Venue Booking to another If this is agreed by MMP and you, the Deposit or the Hiring Fee (as relevant) will be retained by MMP and applied to a future Venue Booking within 12 months of the original booking date.

6.2 Termination by MMP of your Venue Booking

    1. MMP may terminate your Venue Booking immediately upon giving notice in writing to you, and without any liability to MMP, if any or all of the following apply:
      1. you breach any material provision of these Terms and
      2. you fail to pay any amounts due and payable under these Terms and Conditions or your Venue Booking, including the Deposit or a Hiring Fee (see clause 5.2);
      3. you use the Venue substantially in a manner inconsistent with the Permitted Use, without the prior written consent of MMP; or
      4. MMP becomes aware of conditions under which the use of the Venue could:
        1. jeopardise public safety or
        2. affect the ordinary activities of
        3. materially harm or diminish the reputation of any of MMP, Saint Mary MacKillop, Sisters of Saint Joseph of the Sacred Heart or the Catholic Church in any way; or
        4. involve an unacceptable risk of personal injury, or of damage to the Venue or the Mary MacKillop Place Site.
    2. If MMP terminates your Venue Booking in accordance with this clause 6.2, MMP may:
      1. recover:
        1. all costs of any nature incurred by MMP in providing and preparing for the use of the Venue for the Permitted Use during the Booking Term; and
        2. all costs of any nature incurred as a result of the termination of your Venue Booking.
      2. be regarded as discharged from any further obligations under these Terms and Conditions and your Venue Booking; and
      3. pursue any additional or alternative remedies provided by
  1. Your warranties on using the Venue
    2. In accepting a Venue Booking, you warrant that you:
    1. have properly informed yourself as to the suitability of the Venue for the Venue Booking and have not relied upon any representation or advice of MMP or its
    2. have and will continue to provide all relevant information to MMP pertaining to the Venue Booking, to enable MMP to comply with its obligations under these Terms and Conditions; and
    3. will not do anything which will:
      1. bring MMP into disrepute; or
      2. damage the reputation or standing of
  1. Your obligations on using the Venue

8.1 Before and whilst using the Venue

    1. You must not allow the Venue to be used during the Booking Term for any purpose other than the Permitted Use.
    2. You must not carry on any activity at the Venue, which is dangerous, noxious, offensive, illegal, noisy or objectionable.
    3. You must comply with any general venue use information (to the extent that such information is not inconsistent with these Terms and Conditions) that MMP provides you from time to time.
    4. You must not bring into the Venue any heavy equipment or machinery without the prior written consent of MMP.
    5. MMP must be notified in advance of any deliveries to Mary MacKillop Place Site to be used at the Venue during the Period. All items should be marked for the attention of MMP’s Conference & Events Manager with the event name, event date, and reservation number.
    6. You cannot nail, screw, staple or adhere anything to any wall, door, window or any part of the Venue. You cannot paint, drill, deface or alter the Venue. You must seek prior approval from MMP before the Period if you want to hang banners in the Venue.
    7. You must first obtain permission from MMP, by notice in writing, before using MMP’s logo in any manner (if required as part of the Permitted Use – for example, to advertise your use of the Venue).
    8. You must obtain permission from MMP for filming onsite prior to the booking, via a completed Filming Waver Form
    9. You must not block or obscure emergency exits, emergency lights or fire protection equipment.
    10. You acknowledge that the Mary MacKillop Place Site (including the Venue) is a non-smoking.
    11. If you or any of your Representatives (whichever is relevant) engages in behaviour that is abusive, offensive, or affected by alcohol or drugs, smoking, vaping (Affected Person), MMP or its Representatives will:
      1. first, ask the Affected Person to stop the relevant
      2. if the Affected Person does not stop the relevant behaviour, ask the Affected Person to leave the Venue; and
      3. if the Affected Person does not leave the Venue after being asked to do so under clause 8.1(k)(ii), contact the local Police (North Sydney Police) for assistance.

8.2 After using, and on vacating, the Venue

At the end of the Booking Term, you must:

    1. vacate the Venue room within 1 hours after the Booking Term. If you fail to vacate the Venue room within 1 hours, you must pay an additional hiring fee equal to 100% of the hourly rate equivalent to the Hiring Fee for each hour over
    2. leave the Venue room in a clean, safe and proper
    3. subject to clauses 8.2(f), fully reinstate the Venue room to the condition which it was in directly prior to the commencement of the Booking Term.
    4. remove from the Venue all:
      1. of your property and equipment. If you fail to remove your property or equipment, MMP may:
        1. store such property or equipment, at your expense; and
        2. dispose of such property equipment, if you fail to collect such property or equipment within 3 months after the conclusion of the Booking Term; and
      2. all rubbish
    5. report to the Conference & Events Manager any damage to the Venue or other equipment, facilities and services provided by MMP that was sustained during the Booking Term by you or your Representatives, immediately upon becoming aware of the damage.
    6. at your expense, make good any damage to the Venue reported to the Conference & Events Manager under clause 8.2(e) (unless such damage has been caused by the negligence of MMP or its Representatives, in which case MMP will make good this damage at its expense); and
    7. pay MMP the amount of any revenue which MMP calculates to have been lost by reason of any damage of the type referred to in clause 8.2(e) (except any damage that has been caused by the negligence of MMP or its Representatives), or the repairing and making good of any such damage.
  1. MMP’s obligations and rights on you using the Venue
    1. MMP gives no warranty that the Venue will be suitable for the purpose for which the Venue is intended to be hired by you. MMP will not be liable to you for any loss suffered by you as a consequence of the Venue proving not to be adequate for the Permitted Use.
    2. MMP is responsible for providing all catering, security and reasonable cleaning services required in connection with the hire of the Venue and you must not provide any such services unless:
      1. MMP provides you with prior written consent to do this; and
      2. you pay, to MMP, a service fee for providing such
      You must confirm with MMP, at least 7 days before the start of the Period, details of your catering requirements (including special dietary requirements), if any.
    3. Car parking is limited and is only available with accommodation A car parking fee is payable for each car that you park at the Mary MacKillop Place Site.
    4. MMP reserves for itself the following rights:
      1. to have access to all areas of the Mary MacKillop Place Site at all times for the purpose of carrying out its normal duties.
      2. to determine acceptable sound limits in respect of the Venue
      3. to refuse admission to or to remove from the Venue at any time any of your Representatives.
      4. to direct crowd control measures, safety and security systems and
      5. to take all actions and make all directions relating to the use of the Venue by you or your Representatives as it deems necessary; and
      6. to modify the level or nature of beverage service during the Period where MMP considers it reasonable to do so having regard to circumstances (including compliance with responsible service of alcohol regulations) and in such case, there must be no adjustment to the Hiring Fee or other financial arrangements under a Venue Booking.
    5. You agree that you will comply with any reasonable directions made by MMP or its Representatives in exercising the rights reserved under this clause 9(d).
  1. Insurance
    1. You must, if requested by MMP prior to the Period, take out public liability insurance for the Period in respect of the Venue.
    2. If MMP has requested under clause 10(a) that you take out public liability insurance, you must provide full details of your public liability insurance to MMP as and when requested by MMP.
  1. Child Protection Laws
    1. This clause 11 applies only if your Permitted Use involves or relates to children or vulnerable adults.
    2. For the purposes of this clause 11, Child Protection Laws means the Child Protection (Working with Children) Act 2012 (NSW) and Child Protection (Offenders Registration) Act 2000 (NSW) and any other statute, regulation or law in Australia relating to the protection of children or vulnerable adults.
    3. During the Booking Term, you must comply with all of your legal obligations under the Child Protection Laws.
    4. Without limiting clause 11(c):
      1. you (if you are an individual); and
      2. your Representatives,
      must have a current working with children check clearance in:
      1. New South Wales; or
      2. if you or your Representatives (whichever is relevant), do not reside in New South Wales, the state or territory in which you reside, and you and your Representatives (whichever is relevant) must maintain such a clearance for the Period.
  1. Indemnity
    2. You will indemnify and hold MMP harmless against any and all losses and expenses suffered or incurred by MMP as a result of any claim being made on MMP in respect of:
    1. the death of, or injury to, any person occurring at the Venue during the Booking Term; or
    2. the loss or destruction or damage to the property of any person (including MMP) at the Venue during the Booking Term,
    caused by the negligence, omission or default of you, except where such death, injury, loss, destruction or damage arises by reason of the negligence, omission or default of MMP.
  1. Liability
    1. MMP is not liable to you or your Representatives for any loss of life, personal injury or damage to or loss of property which may be suffered or incurred arising out of the use of the Venue by you for the Permitted Use, unless caused by the negligent act or omission or default of MMP.
    2. MMP is not liable for loss of profit or consequential damages, whether based on breach of contract, warranty or otherwise.
  1. Notices
    1. All notices required under these Terms and Conditions must be in
    2. If the notice is to MMP, then you must use the following address:

      Name of Business: Mary MacKillop Place
      Attention: Conference and Events Manager
      Physical address: 80 William Street, North Sydney NSW 2060
      Email address: glen.park@mmp.org.au or event.bookings@mmp.org.au

      If the notice is to you, then MMP must use the contact details provided by you in the Venue Booking Form.
    3. Both MMP and you may change the details for providing notice by providing notice in accordance with this clause 14.
    4. Notice is sent by the sender and received by the recipient:
      1. if delivered by hand, upon delivery to the receiving
      2. if sent by registered mail within Australia, seven Business Days after the registration of the notice of posting.
      3. if sent by ordinary mail within Australia, five Business Days from and including the date of postage.
      4. if sent to or from overseas by air mail, 10 Business Days from and including the date of posting; and
      5. if sent by email, on the Business Day it is sent, unless the sender receives, within that period, an automated message that the email has not been delivered.
    5. In this clause 13, a reference to a person receiving a notice includes a reference to the recipient’s Representatives.
    6. If a notice is received outside business hours, then it is deemed received the next Business Day.
  1. Updates to these Terms and Conditions

MMP may amend these Terms and Conditions from time to time. Where relevant, MMP will provide you with 5 Business Days’ notice if MMP intends to do this. MMP recommends that you visit MMP’s website regularly to keep up to date with any changes.

  1. General
    1. These Terms and Conditions are subject to the laws of New South The courts of New South Wales and the Commonwealth of Australia have non- exclusive jurisdiction over any disputes arising in respect of these Terms and Conditions.
    2. If due to:
      1. earthquakes, fires or other physical natural disaster; or
      2. acts of war, acts of terrorism, riots, civil or military disturbances, national or state-wide industrial disputes,

      (Force Majeure Event)
      MMP is unable to fulfil its obligations under these Terms and Conditions within a reasonable timeframe, MMP will not be responsible for any loss or damage arising out of any Force Majeure Event.

    3. If a clause is void, illegal or unenforceable, it may be severed without affecting the enforceability of the other provisions in these Terms and Conditions.
  1. Definitions and interpretation
    17.1 Definitions
    • Booking Term means the period of time, to be agreed by MMP and you, in which MMP will let you hire the Venue pursuant to a Venue Booking.
    • Business Day means a day that is not a Saturday, Sunday or public holiday in New South Wales.
    • Catholic GST Religious Group means the Catholic GST Religious Group confirmed by way of private ruling (dated 26 February 2001) from the Commissioner of Taxation to the Australian Catholic Bishops’ Conference, for the purposes of section 49-30 of the GST Law.
    • Deposit has the same meaning it has in clause 5.1(a)(i).
    • Force Majeure Event has the same meaning it has in clause 16(b)
    • General Manager means the general manager of the Mary MacKillop Place Site, or the person that holds an equivalent role at the Mary MacKillop Place Site, from time to time.
    • GST means goods and services tax, payable under the GST Law.
    • GST Law means the A New Tax System Goods and Services Tax Act 1999 (Cth).
    • Hiring Fee has the same meaning it has in clause 5.1(a).
    • Mary MacKillop Place Site means the whole of the Mary MacKillop Place site in North Sydney, New South Wales, which is located at 7-11 Mount Street, North Sydney NSW 2060 (being Lot 1 in Deposited Plan 225258).
    • MMP means Trustees of the Sisters of Saint Joseph (ABN 33 293 441 659), in its capacity as the Roman Catholic Church Communities’ Lands Act 1942 (NSW) body corporate that operates Mary MacKillop Place (ABN 71 504 096 645) as an internal ministry.
    • Permitted Use means the permitted use of the Venue, to be agreed by MMP and you, in relation to a Venue Booking..
    • Representatives means, with respect to a party, any of that party’s directors, officers, employees, independent contractors, agents, consultants, advisors, invitees and other representatives.
    • Terms and Conditions mean these terms and conditions, as amended from time to time.

    • Venue means the venue that MMP and you have agreed for you to hire under a Venue Booking, and has a meaning affected by clause 2.

    • Venue Booking has the same meaning it has in clause 1(a).

    • Venue Booking Form means the form that you must fill out in order for MMP to make a Venue Booking.

    • you mean the individual or organisation that agrees to these Terms and Conditions by making a Venue Booking.

17.2 Interpretation

In these Terms and Conditions:

    1. a reference to a clause is a reference to a clause in these Terms and Conditions unless otherwise stated.

    2. references to a person or words denoting a person includes a company, statutory corporation, partnership, joint venture, association and includes that person’s legal personal representatives, executors, administrators, successors and permitted assigns.

    3. where any word or phrase is defined in these Terms and Conditions, any other grammatical form of that word or phrase will have a corresponding meaning.

    4. the word ‘including’ or similar expressions mean that there may be more inclusions or examples than those mentioned after that expression; and

    5. any prices, fees, deposit amounts, or charges which are specified or referred to in these Terms and Conditions are in the same currency as the booking to which they relate.

LAST UPDATED: MARCH 2025